Can I Use PowerPoint Presenter View in Zoom?

Yes, you can, and this article will tell you how!

With so many people still working remotely due to COVID 19, Zoom has become a favourite platform for communicating with colleagues and conducting online meetings. The Presenter View shows a different view from the one that people watching the presentation see. The presenter can view their notes and move backwards and forward to show slides from anywhere in the deck.

To use the Presenter View in Zoom, you must have two screens, for example, a laptop and a monitor.

Here’s how you can

  • Start or join a Zoom meeting
  • Click Share Screen in the meeting controls
  • Select your monitor, then click Share
  • While sharing your screen, change PowerPoint to slide show mode by clicking the Slide Show tab > From Beginning or Current Slide. Alternatively press F5 to start the slide show from the beginning, or Shift + F5 to start from your current slide

You can swap the Presenter View and Slideshow around by clicking on the Display Settings drop-down menu at the top of the Presenter View screen. Make sure the Presenter View is on the screen with your camera to allow for good audience engagement.

You can position your audience’s video near your camera so that when someone speaks, you can address them by name, even if their camera is off.

Here’s how you can

  • Make sure Zoom is in full-screen mode
  • Change the video thumbnails to Show Small Active Speaker Video
  • Drag the video thumbnail up near your camera

Using the PowerPoint Presenter View with Zoom is an excellent feature to enhance your presentation. It will improve communication, enable better collaboration, and control for the presenter.

PowerPoint Presenter View in Office 2019, showing Zoom video thumbnail in the centre of the screen.

Additional options when using PowerPoint Presenter View

  • See the current time
  • Check how long you have been presenting
  • Change the text size of your notes by clicking the Increase or Decrease Font Size icons
  • Highlight content on slide with the inbuilt Laser Pointer
  • Annotate slides using either a Pen or Highlighter and Erase your annotations if you do not wish to keep them ( in Microsoft 365 you can change the ink colour)
  • Show a black screen (or white) to bring focus back on the presenter
  • Show live subtitles to your audience – only with Microsoft 365
  • Zoom into a section on a slide

The video below shows how to Zoom into a slide whilst presenting using the Presenter View.

Thank you for reading this blog. I’d love to hear your feedback on these tools, and if you’d like to know more about how I can help you with your next PowerPoint presentation, check out my Services page! 

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